Sponsor Event-Day Guide

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EVENT DATE: AUGUST 19, 2024, 5-7 P.M.

Please bookmark this page on your mobile device, as information is being updated daily. We appreciate your generosity and willingness to participate, and know this will be the best event yet! 

 

IMPORTANT​

1. CANCELLATION - If your organization cancels or no-shows on the day of the event, we have already rented tables, table covers, purchased signage, and more. More importantly, event spaces are left empty creating an eyesore that could have been filled with other vendors. Please give (at least) a 72-hour notice if you have registered and later discover that you will not be able to attend.  

2. TENTS - If you plan to bring a tent, we will provide carpet squares to protect the gym floor. Please notify us by noon on Monday if you did not include this information in your application.

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RULES OF THE ROAD​

1. No children under the age of 18 are allowed in the facility. 

2. Booth space / tables will not be broken down prior to 7 p.m.  Please prepare accordingly. 

3. Please plan to have a minimum of 2 representatives per booth space. There will be thousands of eager students and having your booth space properly staffed is essential to event success. 

4. If you will need power or if you plan to bring large equipment or a tent, you must contact us by the end of day on Monday. Email campusrec@auburn.edu. If you listed power or other special needs in your vendor application form, those have been added to the event plan and will be available at your booth space on the day of the event. 

5. If we have not picked up your prizes prior to the event, they should be delivered to "Prize Central" off court 3, upon your arrival. If you are a food vendor, find a student team member in an orange shirt to deliver the items to Prize Central (courts 2 and 3) for you. 

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EVENT-DAY  CONTACTS​

Please text for a faster response.

Leanne Greene, Assistant Director, Marketing: 334-750-9711
Carson Steltenpohl, Coordinator, Marketing: 334-703-3901

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ACTIVITY SPONSORS
AND FOOD VENDORS

1. Vendor setup begins at 3:30 p.m. We ask that all vendors be set up and ready to go no later than 4:30 p.m.

2. We will supply a table, and navy table cover for your table. Please leave everything that was there when you arrived at your table when packing up. When possible, we re-use supplies from year to year.

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FOOD VENDORS -
A TASTE OF AUBURN

1. Gloves should be utilized in the food service area.

2. Please bring the proper supplies for serving samples (napkins, small paper plates, toothpicks, cutlery, etc.).

3. Signage for your table, flyers, menus, and any other promotional items to hand out to students are welcome.

4. We will supply bottled water.
    

PLEASE PREPARE TO SAMPLE FOR THE ENTIRE 2-HOUR PERIOD. IT IS VERY IMPORTANT THAT YOU DO NOT BREAK DOWN YOUR TABLE IF YOU RUN OUT OF FOOD. PLEASE BRING MENUS, COUPONS, ETC., TO MAKE SURE THAT YOU CAN BE AT YOUR TABLE AND ENGAGING WITH STUDENTS UNTIL 7 P.M.

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LOADING / PARKING

ALL SPONSORS WILL PARK IN THE COLISEUM LOT AFTER LOADING

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Courts 1-6

Activity Sponsors will load/unload in front of the Recreation and Wellness Center at the basketball court entrance (Court 4) on Heisman Drive. Please enter Heisman Drive from Wire Road. This will put you on the correct side of the street for loading/unloading. Staff members will be available with carts to assist you and will deliver your materials to your event space while you park. Parking will be available in the Arena lot or in the Coliseum lot.

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MAC Gym

Food Vendors/Karaoke will load/unload behind the Recreation and Wellness Center entering the gates at Coliseum Drive. Staff members will be available with carts to assist you and will take your materials to your event space while you park. Parking will be available in the Coliseum lot. Vendors serving any type of food will be located in the MAC Gym unless booth space was secured in both spaces prior to the event.